Committee Meeting

​Committee Meeting 13 Dec 2017

As we didn't have a quorum  at the proposed AGM, inn November, we couldn't have a legal election. I welcome the new members who have joined the committee to help until we have a special AGM when they can be formally elected. We need to encourage the members to attend the special AGM in March as with out a chairman and secretary with the treasurer they are the official office bearers. I will continue as chairman until march then resign or elect a new chairman. 
 
Our first  meeting will be held at 7.30 on DEC 13 with new members at the rooms; that is when the Wed class has finished for the year and it is best to hold the meetings in the rooms if we can.
 
Agenda
Discuss the positions of chairman, secretary, hub representative; this last position is important to us as it is in the rent agreement that all tenants have one or two people to attend the monthly meetings. These are usually on a Friday morning.  (No decisions to be made at these meetings; bring them to the committee to decide what part the members will take)

Clean up day  Sat 27 January, 2018
Work programme and the number of people required to do it.

Classes
Start Monday 12th February 2018, 7.00 to 9.30pm for 8 weeks,
Wednesday  morning 14th, 10.00am to 12.30pm, 8 weeks and 
Thursday 15th 7 to 9.30, 8 weeks.

The final lessons will be during the week beginning the 2nd April, 2018. Tutors will be appointed before then.
Tutors  have applied for Monday and Thursday classes.  This will be discussed with Ken, Shona, Brenda and Graham during December. Wednesday tutor is Shona Clarkson. Perhaps children’s holiday classes this year could have a 10 to 13yrs and 13 to 16yrs as these age groups haven't participated in any of our holiday classes .

Special AGM in March 2018
Notices to go out to the members to discus possible amendments to our constitution and the election of office bearers. This is a must or we will find it difficult to operate as a club.

Web site
Class information, newsletters on our Club News page and the first term’s programme on our Diary page. We have a Gallery page; discussion for photography members and class works.

Meeting Rule
If there is any other business to be raised at our committee meetings, email the details of your proposal and a resolution of the proposal to the chairperson, Shona, so that it may be inserted into the agenda. This achieves two outcomes; efficient meetings because members can prepare to discuss it and if the subject is important enough, it should be on the agenda. Having a resolution to a proposal indicates a members commitment to the idea.

Cheers - Shona
Chairperson, MPPG